eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf

The Alliance for Rural Electrification (ARE) has issued a Request for Proposals (RFP) for the booking of a venue and catering services for the ARE Energy Access Investment Forum (EAIF) 2026, scheduled for April 21-23, 2026, in Nairobi, Kenya.

• The ARE Energy Access Investment Forum (EAIF) 2026 is planned for April 21-23, 2026, in Nairobi, Kenya, with a target of 1,500 total participants, consisting of 500 on-site and 1,000 virtual attendees.
• The venue requirements include an exhibition room or foyer capable of accommodating over 40 stands of 9 sqm each, a main conference room for 500+ people in theatre style, a second conference room for 150+ people, a matchmaking room with 40 tables, and various workshop and press conference rooms.
• Catering specifications include two coffee breaks and one lunch per day for 500 participants on April 21-22 and 300 participants on April 23, as well as evening receptions for 300 people on April 21 and 22.
• The procurement timeline specifies a proposal submission deadline of 17 October 2025, with the contract expected to be issued to the successful vendor by 31 October 2025.
• The payment schedule for the selected vendor is divided into three installments: 30% upon contract signature by 20 November 2025, 30% by 31 March 2026 based on progress, and 40% by the end of April 2026 upon full delivery of services.
• Vendor evaluation is based on four equally weighted criteria: price (lowest evaluated ceiling price), delivery (most advantageous schedule), technical specifications (satisfying or exceeding ToR requirements), and past performance.

APA

Alliance for Renewable Electrification (n.d.). eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf. https://www.renewelec.org/wp-content/uploads/2025/10/EAIF-2026-Service-Provider-ToR-Venue-1-1.pdf

Chicago

Alliance for Renewable Electrification. eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf. n.d. https://www.renewelec.org/wp-content/uploads/2025/10/EAIF-2026-Service-Provider-ToR-Venue-1-1.pdf.

Wikipedia

{{cite report |author=Alliance for Renewable Electrification |title=eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf |url=https://www.renewelec.org/wp-content/uploads/2025/10/EAIF-2026-Service-Provider-ToR-Venue-1-1.pdf |access-date=17 August 2026 |via=Climate Insights Directory}}

BibTeX

@techreport{allianceforrenewableelectrificationndeaif2026serviceprovidertorvenue116cfc484426534e36pdf, author = {{Alliance for Renewable Electrification}}, title = {{eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf}}, institution = {Alliance for Renewable Electrification}, url = {https://www.renewelec.org/wp-content/uploads/2025/10/EAIF-2026-Service-Provider-ToR-Venue-1-1.pdf}, urldate = {2026-08-17}, note = {Indexed by Climate Insights Directory} }