SUSPENSION AND TERMINATION PROCEDURES FOR IAI PROJECTS

This draft guide outlines the procedures for the suspension and termination of grants awarded by the Inter-American Institute for Global Change Research (IAI). It defines the conditions under which the IAI or a grantee may end a project, the administrative steps for notification and corrective action, and the mechanisms for the informal resolution of disputes. Additionally, the document details policies regarding scientific misconduct, including the roles of the IAI and the grantees in investigating and penalizing such behavior.

• The IAI defines 'SUSPENSION' as a temporary withholding of project support pending corrective action or a termination decision, while 'TERMINATION' is the cancellation of a grant, either in whole or in part, before its expiration.
• Grants may be suspended or terminated by the IAI if the grantee fails to comply with terms and conditions, if the IAI has other reasonable cause, if ordered due to scientific misconduct, or by mutual agreement. Grantees may also initiate termination via written notice, though the IAI may terminate the entire grant if the remaining portion cannot achieve the grant's purpose.
• Standard IAI procedure for suspension or termination involves a written warning from the Director regarding deficiencies, giving the grantee 30 calendar days to respond with a corrective plan. If the response is unsatisfactory, a suspension may be issued for a maximum of 60 days; if the deficiency remains, a notice of termination is issued. However, the IAI can bypass notice and immediately suspend or terminate a grant to protect the interests of the Institute or its Member Governments.
• Following termination, grantees must provide a progress summary and an itemized accounting of costs within 30 days. Costs incurred during suspension or after termination are generally not allowable unless they were unavoidable or specifically authorized by the IAI.
• The IAI provides an informal resolution process for post-award disputes, including termination orders, suspensions exceeding 60 days, cost disallowances, and final settlement amounts. Grantees must submit a certified letter to the Executive Council Chair within 30 days of the decision. Reviews are granted if there is new information, an error in fact or policy application, or improper procedure.
• Scientific misconduct is defined as fabrication, falsification, plagiarism, serious deviation from accepted practices, or retaliation against whistleblowers. The IAI requires an 'inquiry' (preliminary fact-finding) and, if substance is found, a formal 'investigation'. Final actions, such as grant termination or prohibition from future funding, require a decision by the full Executive Council.
• Grantees hold the primary responsibility for detecting and preventing misconduct. While the IAI may defer to a grantee's independent inquiry and investigation, the grantee must notify the IAI immediately if an inquiry finds substance, if there are immediate health hazards, or if the IAI's resources and reputation are at risk. Inquiries should be completed within 90 days and investigations within 180 days.

APA

Inter-American Institute for Global Change Research (n.d.). SUSPENSION AND TERMINATION PROCEDURES FOR IAI PROJECTS. https://archive.iai.int/admin/site/sites/default/files/19_Termination-1.pdf

Chicago

Inter-American Institute for Global Change Research. SUSPENSION AND TERMINATION PROCEDURES FOR IAI PROJECTS. n.d. https://archive.iai.int/admin/site/sites/default/files/19_Termination-1.pdf.

Wikipedia

{{cite report |author=Inter-American Institute for Global Change Research |title=SUSPENSION AND TERMINATION PROCEDURES FOR IAI PROJECTS |url=https://archive.iai.int/admin/site/sites/default/files/19_Termination-1.pdf |access-date=17 August 2026 |via=Climate Insights Directory}}

BibTeX

@techreport{interamericaninstituteforglobalchangeresearchndsuspension, author = {{Inter-American Institute for Global Change Research}}, title = {{SUSPENSION AND TERMINATION PROCEDURES FOR IAI PROJECTS}}, institution = {Inter-American Institute for Global Change Research}, url = {https://archive.iai.int/admin/site/sites/default/files/19_Termination-1.pdf}, urldate = {2026-08-17}, note = {Indexed by Climate Insights Directory} }