{"query_echo":{"q":"","filters":{"analysis_type":["event planning"]},"warnings":[{"code":"facet_value_not_in_vocabulary","message":"Value 'event planning' for facet 'analysis_type' is not in the controlled vocabulary."}]},"total":{"value":2,"relation":"eq"},"page":1,"page_size":20,"self":"https://climateinsightsdirectory.org/api/v1/search?analysis_type=event+planning","stability":"beta","ai_marking":{"digital_source_type":{"uri":"http://cv.iptc.org/newscodes/digitalsourcetype/trainedAlgorithmicMedia","name":"Created using Generative AI"},"notice":"Summary and key insights are generated using artificial intelligence."},"results":[{"id":"ruralele-000136","url":"https://climateinsightsdirectory.org/document/ruralele-000136","title":"eaif-2024-service-provider-tor-branding-furniture-ushers-e7bd01be732cfdad.pdf","publisher":{"name":"Alliance for Renewable Electrification","organization":"alliance-for-renewable-electrification"},"document_type":"briefing","language":"en","date_published":null,"source_url":"https://www.renewelec.org/wp-content/uploads/2024/02/EAIF-2024-Service-Provider-ToR-Branding-furniture-ushers.pdf","generator":"Climate Insights Directory","generated_fields":["summary","key_insights","climate_tags","analysis_type"],"summary":{"text":"This document is a Request for Proposals (RfP) and Terms of Reference (ToR) issued by the Alliance for Rural Electrification (ARE) to procure event logistics, branding, and coordination services for the 2024 Energy Access Investment Forum (EAIF).","ai_generated":true,"unit":"ruralele-000136#summary","date_modified":"2026-08-17"},"key_insights":[{"text":"The 2024 Energy Access Investment Forum (EAIF) is scheduled for 21-23 May 2024 at the Eko Hotels & Suites in Lagos, Nigeria. The event aims to host up to 1,500 delegates, with an expected attendance of 750 participants, split between 350 on-site and 400 virtual attendees.","ai_generated":true,"unit":"ruralele-000136#insight-1","date_modified":"2026-08-17"},{"text":"The event programme includes a two-track forum with panels, sessions, and networking from 21-22 May 2024, an evening reception on 21 May, and a dedicated 'Nigerian Renewable Energy Day' on 23 May featuring sessions on the Nigerian Renewable Energy Market. An exhibition will run throughout the entire three-day period.","ai_generated":true,"unit":"ruralele-000136#insight-2","date_modified":"2026-08-17"},{"text":"ARE is seeking a service provider to manage several logistical and branding tasks, including venue coordination, participant check-in and registration via the Bizzabo platform, the production and placement of branding materials, press conference logistics, and the provision of entertainment such as a DJ and local dance group.","ai_generated":true,"unit":"ruralele-000136#insight-3","date_modified":"2026-08-17"},{"text":"The required deliverables for the event include a wide range of physical assets and personnel, such as 10 ushers (half of whom must be bilingual in French and English), 10 security staff, 400 cotton bags, 400 A5 notebooks, 400 pens, and various branding items like stage banners, roll-ups, and lanyards.","ai_generated":true,"unit":"ruralele-000136#insight-4","date_modified":"2026-08-17"},{"text":"Eligible vendors must be duly registered and compliant with the legal and regulatory requirements of the Federal Republic of Nigeria. Proposals will be evaluated based on four equally weighted criteria: price, delivery, technical specifications, and past performance.","ai_generated":true,"unit":"ruralele-000136#insight-5","date_modified":"2026-08-17"}],"climate_tags":["renewable energy","energy access","decarbonisation","climate change"],"geography_discussed":[],"frame_perspective":[],"analysis_type":["procurement","event planning"]},{"id":"ruralele-000147","url":"https://climateinsightsdirectory.org/document/ruralele-000147","title":"eaif-2026-service-provider-tor-venue-1-1-6cfc484426534e36.pdf","publisher":{"name":"Alliance for Renewable Electrification","organization":"alliance-for-renewable-electrification"},"document_type":"briefing","language":"en","date_published":null,"source_url":"https://www.renewelec.org/wp-content/uploads/2025/10/EAIF-2026-Service-Provider-ToR-Venue-1-1.pdf","generator":"Climate Insights Directory","generated_fields":["summary","key_insights","climate_tags","analysis_type"],"summary":{"text":"The Alliance for Rural Electrification (ARE) has issued a Request for Proposals (RFP) for the booking of a venue and catering services for the ARE Energy Access Investment Forum (EAIF) 2026, scheduled for April 21-23, 2026, in Nairobi, Kenya.","ai_generated":true,"unit":"ruralele-000147#summary","date_modified":"2026-08-17"},"key_insights":[{"text":"The ARE Energy Access Investment Forum (EAIF) 2026 is planned for April 21-23, 2026, in Nairobi, Kenya, with a target of 1,500 total participants, consisting of 500 on-site and 1,000 virtual attendees.","ai_generated":true,"unit":"ruralele-000147#insight-1","date_modified":"2026-08-17"},{"text":"The venue requirements include an exhibition room or foyer capable of accommodating over 40 stands of 9 sqm each, a main conference room for 500+ people in theatre style, a second conference room for 150+ people, a matchmaking room with 40 tables, and various workshop and press conference rooms.","ai_generated":true,"unit":"ruralele-000147#insight-2","date_modified":"2026-08-17"},{"text":"Catering specifications include two coffee breaks and one lunch per day for 500 participants on April 21-22 and 300 participants on April 23, as well as evening receptions for 300 people on April 21 and 22.","ai_generated":true,"unit":"ruralele-000147#insight-3","date_modified":"2026-08-17"},{"text":"The procurement timeline specifies a proposal submission deadline of 17 October 2025, with the contract expected to be issued to the successful vendor by 31 October 2025.","ai_generated":true,"unit":"ruralele-000147#insight-4","date_modified":"2026-08-17"},{"text":"The payment schedule for the selected vendor is divided into three installments: 30% upon contract signature by 20 November 2025, 30% by 31 March 2026 based on progress, and 40% by the end of April 2026 upon full delivery of services.","ai_generated":true,"unit":"ruralele-000147#insight-5","date_modified":"2026-08-17"},{"text":"Vendor evaluation is based on four equally weighted criteria: price (lowest evaluated ceiling price), delivery (most advantageous schedule), technical specifications (satisfying or exceeding ToR requirements), and past performance.","ai_generated":true,"unit":"ruralele-000147#insight-6","date_modified":"2026-08-17"}],"climate_tags":["energy access","renewable electrification","green energy transition"],"geography_discussed":[],"frame_perspective":[],"analysis_type":["procurement","event planning"]}]}